Privacy Policy

Last updated: October 30, 2026

My Archery Club (“we”, “us”) runs myarcheryclub.com and the My Archery Club mobile apps. We give archery clubs a website, a member list, dues, shoots, leagues and scoring. This policy explains what information we collect, how we use it, and the choices you have. It covers the main site, every club’s site on myarcheryclub.com, and the apps.

Each club decides who is a member and how its own records are used. When you give a club your details, we hold them for that club and show them to its officers. We don’t sell your personal information, and we don’t show advertising.

Information we collect

Your account. Your email address, your name, and a password if you set one. Passwords are stored scrambled (hashed), never in readable form. We also keep short-lived sign-in codes we email you.

Your member profile. When you join a club, the club may ask for your name, phone number, mailing address, birth year, and shooting preferences such as bow style and age or gender category.

What you do on the site. Event registrations, scores, practice rounds, forum posts, classified listings, photos you upload, and your choices about email and text updates.

Payments. Card payments are handled by Stripe. We never see or store your card number. We keep a record of the amount, date, status and method (for example card, cash or Venmo) so clubs can track dues and entry fees.

Notification address. If you turn on notifications for a club, we keep an address for your device (in the app, your phone’s notification address) that lets the club send you alerts, along with the kind of browser you use. You can turn notifications off at any time, which removes it.

Technical information. Your IP address, browser or device type, and when you signed in, used to keep your session secure and to stop abuse. The site also remembers which link you arrived through (see Cookies below).

Location. If you tap “Use my location” when looking for a club, your phone shares your position once for that search. We don’t track your location in the background. Clubs enter their own addresses so others can find them.

How we use it

• To run your account and the clubs you belong to, and to show members, schedules, scores and standings.
• To send the emails you ask for or that are part of running your account, such as sign-in codes, receipts, trial and renewal notices, and club updates you subscribed to.
• To process payments and keep dues and entry-fee records.
• To read photographed scorecards for officers (see “Who we share it with”).
• To keep the service secure, prevent abuse, fix problems and understand how the site is used.
• To meet legal obligations.

Who can see your information

• Club officers can see the details members give their club, such as name, contact details, membership status and payment records, for that club only.
• Other members and the public can see what a club publishes: for example your name on results and standings, forum posts, and classified listings you post. Don’t put anything in a post you want to keep private.
• Each club’s data is kept separate from every other club’s.

Who we share it with

We use trusted companies to run the service. They only receive what they need to do their job.

• Vercel hosts the site and the apps’ content, and provides privacy-friendly visit counts that don’t use cookies.
• Neon stores our database.
• Cloudflare stores uploaded images and files, and manages our domain.
• Resend and Amazon Web Services (SES) deliver our emails.
• Stripe processes card payments for club dues, entry fees and club subscriptions.
• Twilio delivers text messages, only when a club turns texting on and you have agreed to receive them.
• OpenAI reads scorecard photos. When an officer uses the scorecard reader, the photo is sent to OpenAI to read the numbers. We ask OpenAI not to store it, and we don’t keep the photo.
• Google (Firebase Cloud Messaging) delivers a club’s alerts to the Android app. It receives the alert and your phone’s notification address.
• Your browser’s notification service (run by Google, Apple or Mozilla, depending on your browser) delivers a club’s alerts to your device. It receives the alert, which is encrypted, and your device’s address.
• Upstash helps limit repeated requests, using your IP address.
• Google Maps shows the map on a club’s page. Google receives the usual information a website visitor’s browser sends when a map loads.
• OpenStreetMap services turn a typed place or address into map coordinates when a club is set up or you search for a place.

We may also share information if the law requires it, to protect people’s safety or our rights, or if the business is sold or merged (you would be told).

Cookies

• Sign-in cookie. Keeps you signed in for up to 30 days. It is needed for the site to work.
• Saved scores. If you score a practice round with no signal, it is kept in your phone’s own storage until it uploads. Club officers who enter shoot or league scores also keep the roster of each event they open (names and classes), and any walk-up they register with no signal, in their phone’s storage until it uploads, so they can score with no signal.
• Saved schedule. Each club’s site also keeps a copy of what you can see of its schedule, results and directions in your phone’s storage, so you can read it with no signal. A signed-in member’s copy includes events that are for members only. It is replaced whenever you open the site online, including after you sign out.
• Link-tag cookie. If you arrive through a link from one of our posts or ads, a small cookie lasting 60 days notes which link it was. If you create a club, we save that note with it so we know which of our efforts reach archery clubs. It holds no personal information.

We don’t use advertising or cross-site tracking cookies.

How long we keep it

• Your account and club records are kept until you delete your account or the club is closed.
• Sign-in codes expire after 10 minutes. Sign-in sessions last up to 30 days.
• Records a club needs for its books, such as payment history, may be kept after you leave, without your name.
• Backups are removed on a regular cycle.

Your choices

• See and change your details: on your Account page, or ask your club’s officers to update your member profile.
• Delete your account: from your Account page, or follow the steps at myarcheryclub.com/delete-account. We erase your sign-in, profile, contact details, practice rounds and listings. Records that belong to a club, like official results, stay with the club under “Deleted user”.
• Email: every club email has an unsubscribe link.
• Text messages: reply STOP at any time.
• Other requests: to see a copy of your information, or to ask anything about it, write to myarcheryclubok@gmail.com. We reply within 30 days.

If you live in California or another place with privacy laws, you have the right to know what we hold about you, to correct it, and to delete it. We don’t sell or share personal information for advertising, and we won’t treat you differently for using these rights.

Children

My Archery Club is not aimed at children under 13, and we don’t knowingly collect their information. Clubs with youth programs should have a parent or guardian create and manage the account. If you believe a child has given us information, write to us and we will delete it.

Security

We use encrypted connections (HTTPS), hashed passwords, and access controls that keep each club’s data separate. No system is perfectly secure, so please use a strong password and tell us if you notice anything wrong.

Where your information is stored

My Archery Club is offered in the United States and is meant for use here. Your information is stored and processed in the United States.

Changes to this policy

If we make important changes, we’ll update the date at the top and, where it matters, tell you by email or on the site.

Contact us

Questions about this policy or your information? Write to myarcheryclubok@gmail.com, or by mail: